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evidence room data storage

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tibbs66
(@tibbs66)
Posts: 38
Eminent Member
Topic starter
 

Hi everyone,

Our forensic group has moved into a new facility this week. I have been put in charge of moving the evidence room contents to the new evidence room. Before I start organizing and placing evidence containers back into the new evidence room, I was wondering if any of you would be willing to share with me the labeling and organizing method you and your company is using to for evidence room storage.

We are using tupperware case containers to store paperwork, images, etc and are labeling on the outside of these the Case Number, Custodian name and date. We are then separating the containers by case type (HR, Incident Response, Data theft or exfiltration) and then organizing by year of the case and case date.

Was wondering if anyone has other suggestions that I could think over a bit before I begin the reorganizing of the evidence room.

Thanks so much for any ideas/help/input!

LB

 
Posted : 22/06/2017 9:13 pm
(@kcbrownlee)
Posts: 2
New Member
 

We took over the property section of our lab from a long-tenured investigator who had a great memory, so he didn't do a lot of labeling. We started from scratch, built an evidence cage within our lab and installed shelving in the cage. Each shelf was numbered and we also used different sized Rubbermaid type storage containers on the shelf that we bar coded. Evidence would be labeled and assigned to a shelf in the inventory system so we were able to look up items and go straight to them. Larger pieces of evidence received their own barcode label and assigned to a shelf. I'm really OCD, so the neatness of the new system really appealed to me.

Paperwork was always hard to keep with evidence, so by having items barcoded to a case number or incident number, the paperwork could be scanned into the case and we didn't have chain of custody forms laying all around the cage, that inevitably ended up on the floor.

Barcode scanners and labeling systems have become really affordable, if you don't have a larger evidence system to keep track of property, you might look at some stand-alone systems.

 
Posted : 09/07/2017 7:22 am
(@jerryw)
Posts: 56
Trusted Member
 

It seems like you are trying too hard, with too much separation of cases by numbers, dates and investigation type. Do they make it easier to find? How do you deal with a case that starts in one year and has a later submission the next; an investigation that starts as a data breach and ends up actually being an HR investigation.

I have always used the previous posters methods with regard to barcoding. Base it upon a good case management system whether paper or electronic. Allocate an investigation the next company sequential number and then record where you have placed the exhibits.

As has already been identified thereafter a robust method of recording any movements of individual exhibits to prove continuity. Simple is best.

 
Posted : 09/07/2017 1:17 pm
MDCR
 MDCR
(@mdcr)
Posts: 376
Reputable Member
 

May want to look at this older thead
https://www.forensicfocus.com/Forums/viewtopic/t=14793/

 
Posted : 09/07/2017 2:37 pm
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